The particulars of the organization, functions and duties

Indian Embassy, Thimphu is headed by Ambassador and has following Wings: (i) Political Wing (ii) Economic and Commercial Wing (iii) Chancery (including Administration) (iv) Education Wing (iv) Consular Wing (including Labour Services). 

Each Wing is headed by a Counsellor/First Secretary/Second Secretary rank officer. The hierarchy at  the Embassy is
a) Ambassador
b) Deputy Chief of Mission
c) Counsellor
d) First secretary
e) Second secretary
f) Attache
Indian Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
Broad functions of the Embassy are
a) Representing India and protecting India’s national interests in Bhutan;
b) Promoting friendly relations with Royal Government of Bhutan as also its people;
c) Furthering India-Bhutan bilateral cooperation in all areas of mutual interest;
d) Reporting on major developments; 
e) Negotiating agreements on various issues with the concerned RGoB authorities;
f) Extending consular services to Bhutanese, Indian and foreign nationals in Bhutan.

(ii)

The powers and duties of its officers and employees

General Administrative powers are derived from IFS(PLCA) Rules, as amended from time to time. Financial Powers are detailed in the Financial Powers of the Government of India's Representatives Abroad. Designated officials of the Embassy also have powers under the Passport Act.

(iii)

The procedure followed in the decision-making process, including channels of supervision and accountability

This Embassy follows procedures as indicated in the "Manual of Office Procedure" for decision-making process under the supervision of the Ambassador.

(iv)

The norms set by it for the discharge of its functions

As prescribed by the Ministry of External Affairs, New Delhi.

(v)

The rules, regulations, instructions, manuals, etc. held in its control

IFS(PLCA) Rules, Financial Powers of Government of India's Representatives Abroad, Passport Act, Consular and Visa Manual, Other Central Government Rules and manuals published by Central Governmen.

(vi)

Statement of categories of documents that are held by Embassy of India Thimphu

• Classified and unclassified documents related to India’s relations and economic cooperation with Bhutan.
• Classified and unclassified documents on Embassy’s administration matters.
• Unclassified documents including Joint statements, declarations, Agreements and MOUs. These are being progressively made available to the public through our website.
• unclassified documents relating to Nehru-Wangchuck Cultural Centre
• Maps, including classified maps.
• Passport and Consular services application forms. Political clearance records.

(vii)

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

The Embassy functions within the norms of India's foreign policy formulated by the Ministry of External Affairs, New Delhi. This policy is implemented by the Embassy under the guidance and supervision of the Ambassador.

(viii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

This Embassy has not constituted any such bodies. Adhoc Internal committees are constituted as and when required under the rules.

(ix)

A directory of its officers and employees

A directory is given at Annexure-I.

(x)

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

A statement of monthly remuneration is given at Annexure-II.

(xi)

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

The budget figures and expenditure for the last two financial years are given in the statement is given at Annexure-III.

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

This Embassy does not have any subsidy programmes.

(xiii)

Particulars of recipients of concessions, permits or authorizations granted by it

There are no such concessions, permits of authorizations granted by Embassy.

(xiv)

Details in respect of the information, available to or held by it, reduced in an electronic form

Citizens can access information held by the Embassy in the electronic form through our websitewww.indembthimphu.gov.in. Further information can also be obtained from the following website held by Ministry of External Affairs, Government of India, New Delhi.

Information held by the Consul-General of India (CGI), Phuentsholing can be obtained from their website http://www.consulatephuentsholing.nic.in

(xv)

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

Nehru-Wangchuck Cultural Centre timings

Embassy also has a Golf Course and a Badminton/Table Tennis/Lawn Tennis club. Indian and Bhutanese nationals can become a member and avail the facilities. Kindly contact Office of the Counsellor  (at +975-2-322225), to avail the facilities.

(xvi)

The names, designations and other particulars of the Public Information Officers

Ms. Megha Arora,
Second Secretary (Political) & CPIO,
Embassy of India,
Thimphu

Tel: 323227
Fax: 323195
e-mail: pol.thimphu@mea.gov.in

(xvii)

Such other information as may be prescribed and thereafter update these publications every year

The Embassy´s website has information which is updated on regular basis

Discretionary and non-discretionary grants/allocations to State Govt./NGOs/other institution

i. https://indembthimphu.gov.in/index.php
ii. https://www.facebook.com/IndiainBhutan/
iii. https://twitter.com/Indiainbhutan
iv. https://www.facebook.com/pg/NehruWangchuckCulturalCentre

Information related to procurements- (a) Notice/tender enquiries, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/rates and the total amount at which such procurement or works contract is to be executed.

Annexure-IV